Technical Working Group Minutes 26 August 2019

Attendee list

Chair	Daniel Hunt
Members	APRA Daniel Hunt, Business Leader, DCS Natalia Aziz, DCS & EDW Change Manager Matt Berry, IT Technical Consultant Greg Matsin, Principal Analyst Belinda Green, Principal Analyst Michael Murphy, Senior Manager, Data Strategy & Frameworks Industry Koustubh Bandyopadhyay, CBA Wealth (Superannuation) Hitesh Rathi, Westpac (ADI) Stanley Breskin, TAL (Life Insurance) Saket Narayan, ASIC (Agency) Prashant Shetty, IAG (General Insurance) Matthew Rea, Link Group (Superannuation) Bai Lu, UBS (ADI) Rebecca Lush, HAMBS (Private Health Insurance) Glen Lapham, Medibank Private (Private Health Insurance)
Guests	Matthew Artz, HAMBS (Private Health Insurance) Trevor Halsall, Medibank Private (Private Health Insurance)
Apologies	Jane Coad, DCS Readiness Lead David Crow, SCU (ADI)
Date	26 August 2019
Location	APRA Office Sydney, and by video conference, Melbourne, Brisbane and Adelaide

Decisions Made

N/A

Action List (New or Carried Forward)

No.	Action	Who	By when
310119.1	APRA to provide ‘Key messages’ for TWG members to share DCS updates with their industry	Daniel Hunt	15/02/19 (and then ongoing)
260619.1	APRA to advise which user in an entity is contacted during the query process	Daniel Hunt	As soon as practicable
260819.1	APRA to circulate the link to the recording of the Implementation Plan Webinar for Reporting Entities	Daniel Hunt	06/09/19
260819.2	APRA to provide general, industry-wide information regarding data quality instances	Daniel Hunt	06/09/19

Closed action items

No.	Action	Who	By when
120719.1	APRA to advise on direction for scaling factor based on TWG input	Daniel Hunt	As soon as practicable

1 Meeting objectives and priorities

Daniel Hunt welcomed members of the group and confirmed the meeting objectives.

Adoption of minutes and matters arising

The minutes of the July 2019 TWG meeting were agreed.

Action 310119.1 - APRA confirmed that key messages following each TWG meeting will be provided

Action 120718.1 - APRA to advise on direction for scaling factor based on TWG input

2 New Data Collection Solution

Implementation Plan feedback

APRA provided an overview of the feedback received to date on the updated Implementation Plan and requested additional feedback from the TWG. The TWG largely echoed responses captured via the Implementation Plan survey, especially regarding the request for more information on the revised project timelines and the timeline for APIs.

The TWG were positive toward the shift in project timelines. The members also expressed an interest in information regarding the AUSkey transition and the authentication approach that will be used in the interim.

APRA provided a summary of the feedback received during the Implementation Plan webinars held in mid-August. Entities and software vendors who attended the webinars were asked live poll questions regarding the steps they are currently taking to prepare for the transition, and the level of change they anticipate the new solution will bring. The responses received from participants largely aligned to the expectations of the TWG. A recording of this webinar can be found here.

Progress update

APRA gave an update on recent information gathering activities that have provided insight into current state submission practices for entities and software vendors.

APRA recently requested sample submission files for specified returns. These files have been used to test the compatibility of file formats used for D2A with the new solution. These forms are being used iteratively for testing as additional functionality is built into the solution. This process will continue to provide insight into the expected level of change. More information will be released once made available.

APRA also recently released a D2A form to gather information regarding entity current state and intended future state submission methods. The results from this form have highlighted that XML is the most widely-used file format for automated data submission. Information gathered from the D2A form will help inform the prioritisation of functionality in the test environment.

3 Data migration approach

APRA provided an overview of the various data migration approaches that are currently being considered. APRA will enhance data quality in the new solution and therefore the new solution will strictly apply validations to submitted data which are being circumvented in D2A through some submission channels. APRA advised that these are key considerations for the data migration approach.

The TWG provided commentary regarding data quality and the data migration approach. APRA will consider this feedback and will communicate the approach once finalised.

4 DCS Project Next Steps (Daniel Hunt)

The date for the next TWG meeting is 30 September 2019.

Action 260819.1 - APRA to circulate the link to the recording of the Implementation Plan Webinar for Reporting Entities

Action 260819.2 - APRA to provide general, industry-wide information regarding data quality instances